Flight Data Submission File For:  United Parcel Service
If you have basic computer knowledge you will find this process as Easy As 1 2 3!   Follow the following 3 steps for easy paper free data submission.  If you are not computer literate or do not know someone who is that can help you – please do not call our office for computer lessons.  

Step 1:   Supply your personal information to us:
Your information: 
NAME:                                                              
STREET:                               
CITY, ST ZIP:                               
EMAIL ADDRESS:                               
PHONE:                               
CELL:                               
 
If you need a copy forwarded to your tax preparer provide: the following:
CPA COMPANY:                                
CPA NAME:                               
ATTN:                               
CPA PHONE:                               
STREET:                               
CPA EMAIL:                               

Step 2:    Follow Instructions below for data copy and paste.

We highly encourage MAC users to call and use our REMOTE DATA WIDGET instead of this method but this is an optional method if you really want to do it this way.

Log into CMS, from Crew Applications page select Flight Registers.  Select the first day of the pay period starting with Pay Period #1 (ex.  12/31 for Pay Period #1 of 2006 flying).  It will display flight month.  You must then click on the “DOWNLOAD FILE” button.   This is the format you will copy to us.

To copy data to us you will Right click your mouse and choose “Select All”, then Right click your mouse again and choose “COPY”.  Return to this page and Select “PASTE”.  Curser position should be located underneath line below.  If you are not able to paste to this file you can paste into a blank word file but you MUST inform us of this in your email.  

Begin pasting your 13 flight payroll registers starting with number 1.  Paste them in order one right under the other.  Include any months that you did not fly or were in training.  We will not be held responsible for missing information.    DO NOT LABEL MONTHS or try to type any other information in this file, it will not be read by our computer.  AGAIN - ONLY PASTE DATA (yes ALL data on pay sheets), this is very important.  Failure to follow these instructions will result in the delay of your report.  You will have an opportunity to tell us what ever you like in your profile.

Please Note: CAREFULLY cut and paste the information we need and make sure it is in order, not missing any pay periods or accidentally adding the same pay period twice.  Be aware of the “Flight Registers" page when you go back a page to select the next pay period, it automatically highlights back to the most current pay period. So you have to scroll back down to the next pay period you want to look at. 

When you have finished pasting your 13 Pay Periods, Select “FILE”, “SAVE AS” and change the document name to your name and the year of flight data you are sending.  For example:  Smith_Mike2006.   We recommend using the Save In drop down box and selecting “Desktop” for the location.  This will make it easy for you to find when you write your email.   Windows users, make sure file type is set to .RTF (Rich Text Format).  MAC users, make sure file type is set to WEB ARCHIVE.

Occasionally, MAC files have formatting problems on our end and cannot be used.  If you do not get your report back with in 72 hours and have not heard from us – CALL US!!.  

When ready, log in to www.pro-diem.com and upload your file.  Once payment is made your file will be placed in the queue for processing.

Start pasting after this line: