Flight Data Submission File  

If you have basic computer knowledge you will find this process as Easy As A B C!   Follow the following steps for easy paper free data submission.  We think you will find it actually so much easier and faster than printing and mailing all of your flight data.   

Instructions: 

Log into your airlines web server to retrieve your flight data.  Airline Specific info can be found on the following link.  If you are not absolutely sure of what we want you to send to us please choose your airline from the list and check!

www.pro-diem.com/airlines.htm
 
With your airlines web page open and monthly flight data showing on screen:

A.	Choose “edit” from your file menu and select “SELECT ALL”, 
B.	Then, choose “edit” from your file menu again and select “COPY”.  
C.	Return to THIS DOCUMENT and from the file menu select “PASTE”.  Curser position should be located underneath the last line below when you start pasting.  If you are not able to paste to this file you can paste into a blank text file(saved as an .rtf) or a blank Word (.doc) file.  

Begin pasting all of your 12 months of data.  Paste them in order one right under the other.  Include any months that you did not fly or were in training.  We will not be held responsible for missing information.    DO NOT LABEL MONTHS or try to type any other information in this file, it will not be read by our computer.  AGAIN - ONLY choose to PASTE DATA (yes ALL data on pay sheets), this is very important.  We do not want you to try to highlight areas of data yourself and paste! You must choose the “SELECT ALL” command.  Failure to follow these instructions will result in the delay of your report.  You can type any special notes or instructions you need us to have in the text box below labeled “NOTES”

Formatting might look odd on your end; we are usually able to correct that on our end so don’t worry about it.  

When you have finished pasting your flight data, Select “FILE”, “SAVE AS” and change the document name to your name and the year of flight data you are sending.  For example:  Smith_Mike2007.   We recommend using the “Save In” drop down box and selecting “Desktop” for the location.  This will make it easy for you to find when you upload it to us.   Make sure file type is set to .RTF (Rich Text Format) or .DOC (Document Format).

Congratulations! When done pasting, you will have a permanent record of your flight data for the year.  You can close the document now and return to our website to Log In and submit your data.

When ready, Login to www.pro-diem.com with your user name and password.  You can easily create one if you are a new user.  Verify your profile and choose “File Upload” from the menu. Your file is uploaded when you see it on the page. and then when ready click on “payment” link in Menu..  Follow instructions for easy payment.  

     Enter any additional information you need us to know in the following “Notes” section.         

NOTES:  

Please start pasting flight data after this line:  Note:   CAREFULLY Edit: “select all”, Edit: “copy” and Edit: “paste” the information we need and make sure it is in order, and not missing any pay periods or accidentally adding the same pay period twice.  We suggest using your scroll bar on the right of your screen to scroll up and down to look at data.
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